We’re looking for an experienced and highly organised Executive Assistant to come and join us at Vixen Labs. You’ll be working from our central London office in the heart of Broadgate Circle (Liverpool St Station).

Core Duties

Your core duties will be to support the co-founders in the day-to-day running of Vixen Labs, such as:

  • Client and supplier communications

  • Diary management and scheduling, incl. meeting notes and agenda setting

  • Basic financial documentation, such as processing invoices and expenses

  • Travel planning (international and national)

  • General office management

  • Occasional event management

  • At term, some basic research tasks

  • Have more that you’ll like to bring to the role? We’d love to hear about it!


  • Ideally at least 1-2 years experience as an EA or similar role. (Voice technology experience is not essential, but experience working within a startup or emerging tech company would be a bonus)

  • Comfortable using G Suite and Microsoft tools

  • Excellent written and verbal skills

  • Able to work autonomously and proactively

  • Be friendly, professional and flexible


  • Part-time, approx 15hrs per week.

  • This is a part time role for approximately 15 hours a week (the exact number of hours can be discussed and set to fit the right person). We are extremely flexible on what hours this would cover, but could possibly be 10 to 3, Mon - Wens. This role would be ideal for someone returning to work after maternity/paternity leave, or someone who wants to balance childcare requirements with a part time role.


  • £30k p/a pro rata

How to Apply

  • Vixen Labs is a voice consultancy and design studio based in London. We provide voice first strategy, experience design and marketing to enable brands to have conversations that entertain, solve problems and sell products.
    It was founded in 2018 by James Poulter and Jen Heape.

Who are Vixen Labs?